Expired on: Sep 15, 2024
Job Objective
- The position holder shall be responsible for the university examinations’ accuracy, reliability, and integrity and for providing timely information.
Duties and Responsibilities
- Confirm that all final examination papers are set, moderated and produced according to the final examination timetable;
- Ensure dispatch and delivery of exam material to respective campuses for the assigned programmes;
- Maintain security and safety of draft examination papers;
- Clearance of graduating students;
- Generate the graduation award list and a complete grade consolidation sheet.
- Print student academic records as required.
- Monitor course requirements and identify and resolve any discrepancies;
- Handle production of exams for the assigned programmes and ensure safe custody of the exams;
- Prepare periodic reports on coursework results for the Chair of the Department/ Dean of School to ensure compliance with deadlines;
- Provide periodic updates on the return of examination scripts to assist the Chair of Department in ensuring lecturers’ compliance with deadlines;
- Typeset exams and ensure that all exam papers are proof-read before production;
- Facilitate departmental and school board moderation processes by providing relevant reports;
- Release and receive examination material during exam administration periods and provide progress reports on assigned programmes;
- Compile accurate counters for examinations as provided by the admissions records, i.e. nominal roll and class attendance lists;
- Coordinate the safe disposal of waste paper generated by the examinations office.
- Implement and maintain standards used in production, typesetting, exam setting, packaging and dispatch of exams.
- Propose and implement enhancements for students’ and lecturers’ online examination portals;
- Maintain and update examination marks in line with the right procedure and ensure that the Chair of Department provides evidence and approvals for the marks before action;
- Ensure that records for missing-mark are updated on time and a progress report is done weekly;
- Provide secretariat service to Senate Committees on examination matters and represent the Registrar’s Department of Examinations in moderations done at departmental/school boards meetings;
- Perform any other duties and responsibilities as may be assigned from time to time by your Supervisor or Management.
Qualifications And Experience
- Bachelor’s Degree from a recognized institution;
- Computer Literacy (proficiency in Ms-Excel and Ms- Word)
Other Skills And Competencies
- Good organizational and planning skills.
- Good interpersonal and communication skills.
- Ability to prioritize workload and meet deadlines.
- An understanding of ERP.
- Excellent written and verbal communication.
How to Apply
Interested candidates who meet the above requirements should submit an application letter, a detailed CV with at least three referees, copies of academic and
professional certificates, and a clear copy of their Kenya National ID and KRA PIN certificate. Applications should be received
on or before Sep 15, 2024 (the deadline).
Only shortlisted candidates will be contacted.
Only shortlisted candidates will be contacted.