Job Objective
- The position holder shall be responsible for the university examinations’ accuracy, reliability, and integrity and for providing timely information.
Duties and Responsibilities
- Confirm that all final examination papers are set, moderated and produced according to the final examination timetable;
- Ensure dispatch and delivery of exam material to respective campuses for the assigned programmes;
- Maintain security and safety of draft examination papers;
- Clearance of graduating students;
- Generate the graduation award list and a complete grade consolidation sheet.
- Print student academic records as required.
- Monitor course requirements and identify and resolve any discrepancies;
- Handle production of exams for the assigned programmes and ensure safe custody of the exams;
- Prepare periodic reports on coursework results for the Chair of the Department/ Dean of School to ensure compliance with deadlines;
- Provide periodic updates on the return of examination scripts to assist the Chair of Department in ensuring lecturers’ compliance with deadlines;
- Typeset exams and ensure that all exam papers are proof-read before production;
- Facilitate departmental and school board moderation processes by providing relevant reports;
- Release and receive examination material during exam administration periods and provide progress reports on assigned programmes;
- Compile accurate counters for examinations as provided by the admissions records, i.e. nominal roll and class attendance lists;
- Coordinate the safe disposal of waste paper generated by the examinations office.
- Implement and maintain standards used in production, typesetting, exam setting, packaging and dispatch of exams.
- Propose and implement enhancements for students’ and lecturers’ online examination portals;
- Maintain and update examination marks in line with the right procedure and ensure that the Chair of Department provides evidence and approvals for the marks before action;
- Ensure that records for missing-mark are updated on time and a progress report is done weekly;
- Provide secretariat service to Senate Committees on examination matters and represent the Registrar’s Department of Examinations in moderations done at departmental/school boards meetings;
- Perform any other duties and responsibilities as may be assigned from time to time by your Supervisor or Management.
Qualifications And Experience
- Bachelor’s Degree from a recognized institution;
- Computer Literacy (proficiency in Ms-Excel and Ms- Word)
Other Skills And Competencies
- Good organizational and planning skills.
- Good interpersonal and communication skills.
- Ability to prioritize workload and meet deadlines.
- An understanding of ERP.
- Excellent written and verbal communication.
How to Apply
Interested candidates who meet the above requirements should submit an application letter detailed CV including three referees, academic & professional certificates and a clear copy of your Kenya National ID and KRA PIN certificate via link forms.gle/Ni4BWmG7pUkgRTuS9 by 15thSeptember 2024..
Only shortlisted candidates will be contacted.
Head of Human Capital Management,
KCA University,
P.0. Box 56808-00200,
Nairobi, Kenya
Website: www.kcau.ac.ke
Job Category: Registrar
Job Type: Full Time
Job Location: Main Campus (Ruaraka)